Business Modules

Ponderosa lumber, building materials and millwork software is a true Enterprise Resource Planning (ERP) solution designed to run in concert with the industry standard Microsoft Windows Server 2003 and 2008 operating systems. The main focus of Ponderosa lumber, building materials and millwork software is to provide clients with the finest and most innovative business and accounting software system available—enabling them to take profitability and operations efficiency to the next level.

Key functionality within the core business modules offered in the Ponderosa lumber, building materials and millwork software represent practical, yet advanced, software processes developed through years of ongoing development. These integrated modules are designed to provide clients with the necessary information to effectively and efficiently manage their operations and to make strategic business decisions.

The Ponderosa lumber, building materials and millwork software application is divided into five distinct modules, click a module below to view full details.

Sales

Inventory/Production

Financial

Administrative

Reporting

Sales Module:

	Contact Management Drive your sales with more precision and at a lower cost. Ponderosa’s powerful contact management capabilities maximize sales efficiency by providing a central launch pad for your sales team. Convenient, well-thought-out tools provide your reps with simple, on-demand access to the critical information they need to make the most profitable decisions and close more business. Ponderosa provides a suite of new tools to help track contacts, prospects, sales opportunities, quotes and orders, even enter new orders, at the click of a button. A comprehensive Order Guide provides a detailed view of each customer’s purchasing patterns. This data can be analyzed to spot changes in customer activity that can be adversely affecting revenue. The software also provides a quick view of each customer’s credit information, A/R detail, open orders and complete invoice history.
	Sales Pipeline and Rep Performance For sales managers, Ponderosa provides a high-level view of open and closed sales opportunities. You can quickly determine salesperson goal achievement and statistical analysis and see how each rep is performing this week, this month, over the same period as previous year or other comparative metrics. Built-in Activity Analysis features provide classic sales pipeline information such as sales conversion rates, close probability and other informational charts.
	Installed Product Sales Ponderosa’s Installed Product Sales module lets you easily track contracts for on-time, on-budget projects and maximum customer satisfaction. In addition, Ponderosa’s integrated Appointment and Installation Schedulers—with easy-to-use pull-down menus and online calendars—eliminate the old ‘white board’ method of tracking sales and installation commitments. You can quickly determine the most efficient and cost-effective approach to handling new business.
	Contract Pricing Used for long-term projects such as condominiums and commercial projects where multiple deliveries, invoices and products are used over an extended period, the Ponderosa lumber, building materials and millwork software’s Contract Pricing module tracks all aspects of your projects, including requisition and periodic billing. The software reports overall project scope and profitability and gives you peace of mind in selling and managing complex projects.
	Customer and Volume Pricing The Ponderosa lumber, building materials and millwork software’s inventory management solution lets you assign different prices for different types of customers. You can also assign different prices for wholesale, retail or online sales.
	Random Length & Market Cost Pricing Ideal for lumber yards, the Ponderosa lumber, building materials and millwork software lets you accurately forecast future cost of goods and price product accordingly.
	Direct Sales With the Ponderosa lumber, building materials and millwork software, you can seamlessly create POs and invoices for drop ship directly from the manufacturer to your dealers.
	Advanced Quotation System Access current costing and material availability data to generate on-target pricing. Move quotations directly to order status and easily adjust quotes based on cost or price changes.
	Point of Sale Operate your retail lumber, building materials and millwork retail store with complete, touch-screen terminal support, cash drawer interface, deposit tracking, quotes and deposits, delivery scheduling, credit issues and payment processing on account—all from one simple menu.
	E-commerce Module The Ponderosa lumber, building materials and millwork software provides unprecedented connectivity for online B2B/P and B2C commerce. A suite of easy-to-use web-based tools supports complete online account management, product catalogs and quotations.
	Order Processing Capture order information and easily access inventory availability, customer ship-to address, and delivery date. The Ponderosa lumber, building materials and millwork software’s automatic purchasing module commits and relieves inventory while passing direct orders to manufacturers. Easily process special orders, direct orders and cross-dock orders.
	Product Configurator The Ponderosa lumber, building materials and millwork software offers the industry’s most comprehensive product configuration tools. Create built-up interior and exterior wood, steel and composite commercial doors, windows, window units, stair systems and other products without pre-defined bills of material. Build any custom unit at the time of order while reducing errors. Price orders, relieve inventory and schedule assembly time.
	RemoteQuote Jobsite Quoting Provide faster, more accurate on-site materials quotes and speed the completion of construction projects. Operating on a mobile Tablet PC, RemoteQuote includes an intuitive user interface and a variety of pre-defined 'take off templates' for basements, floor joists, decking, bridging and other aspects of various project types (single-level, multi-level, condominium, etc.).

Inventory/Production Module:

	Location and Satellite Processing The Ponderosa lumber, building materials and millwork software lets you efficiently manage inventory in multiple locations. As you enter purchase and sales transactions, you can choose the warehouse location that will receive or fulfill the order. Inventory reports allow you to view information about your total inventory on hand, or just the inventory level at a specific location. Create shipping and receiving documents directly from sales orders to improve accuracy and reduce costs. Track branch transfers and identify optimum stocking locations. The Ponderosa lumber, building materials and millwork software simplifies sales order tasks by consolidating customer ship-to address, delivery date and pricing information. The software automatically commits and relieves inventory while passing direct orders to manufacturers.
	Inventory Remanufacturing Processing Simplify and automate product re-costing, pricing, board-foot conversions and real-time inventory management with The Ponderosa lumber, building materials and millwork software’s flexible Inventory Remanufacturing Processing module. For example, as “white wood” is treated with ACQ, CCA and other wood preservatives, Ponderosa calculates chemical costs—based on the amount applied to the lumber—tracks labor and automatically updates inventory data for both the raw materials and the finished product.
	Inventory Control The Ponderosa lumber, building materials and millwork software lets you better control inventory costs by providing up-to-the-minute information on every item in your inventory. Set and maintain target materials inventory stock levels, analyze usage trends and check vendor performance. With Ponderosa’s inventory replenishment capability, you can ensure that you have enough product on hand to fill anticipated orders, while keeping excess stock to a minimum. Average lead time, historical or seasonal-based sales, and number of days' supply to stock are used to dynamically set reorder point and preferred stock level for each item.
	Wireless Warehouse Management Software Monitor inventory flow, improve materials handling efficiency, effectively eliminate excessive inventory and maximize customer satisfaction. The Ponderosa lumber, building materials and millwork software uses high-performance laser bar code scanners to streamline and enhance warehouse receiving, picking, manufacturing, packing, shipping and inventory management and reporting.
	Serialized Units Specify size, quantity and tally lengths. Inquire, commit and track unit sales or resize and mix units for better customer service.
	Bar Coding Bar code support is a major advantage for any inventory software solution. The Ponderosa lumber, building materials and millwork software facilitates production, inventory, sales and more. Provide bar codes on job tickets, production order tracking, UPC labels and inventory racks and speed up handling time by reading, printing and tracking bar-coded products.
	Cut Lists With the Ponderosa lumber, building materials and millwork software, you can quickly create cut lists for special size lumber. Re-grade and cull lumber to maximize profit.
	Dispatch / Delivery Controlling delivery costs without sacrificing customer service is essential to bottom-line profits. The Ponderosa lumber, building materials and millwork software supports a flexible, user-friendly Order Delivery Tracking System (ODT) that helps you manage your daily delivery operations more efficiently. You can provide accurate delivery and scheduling information to your, sales and management organizations, eliminating the need to call the dispatch office to determine delivery status. Additionally, the Ponderosa lumber, building materials and millwork software’s integrated GPS tracking technology provide real-time tracking and management of their mobile resources, and lets dispatchers coordinate order combination, routing and fleet tracking to get the most out of their delivery operations.
	Touch Screen PC Support In today’s industrial and commercial production and processing environments, computers get dirty, washed down, shaken up and generally abused. The Ponderosa lumber, building materials and millwork software is fully compatible with ToughStation computers from Digital Dynamics, a leading provider of rugged computing solutions for industrial markets for more than ten years. The ToughStation computers and monitors are NEMA 4x sealed for a completely airtight enclosure.
	Schedulers The Ponderosa lumber, building materials and millwork software includes a host of Scheduler modules designed to reduce overtime costs and enable you to better manage your internal resources. Ponderosa’s Shop Scheduler, Installed Sales Scheduler, Truck Route Scheduler and Production Scheduler are all seamlessly integrated to provide the management tools you need to improve productivity throughout your organization.
	Costing / Pricing The Ponderosa lumber, building materials and millwork software centralizes standard and actual costs and applies components, sub-assemblies and finished products price changes quickly. Bill of materials roll-up allows for quick re-pricing and costing.
	Purchase Assist Calculate average daily usage of lumber and building materials components based on your defined parameters, and define a recommended to-buy quantity using the Ponderosa lumber, building materials and millwork software’s Purchase Assist module. Requisition purchasing for commodity items and full reporting help you manage your inventory and improve returns.
	Non-stock Specials With the Ponderosa lumber, building materials and millwork software, you can track special-order materials and sales of non-stock special items. Identify pre-defined pricing, discounting and reporting. Link special-order material directly to purchase order and maintain link between purchase order/sales order to reduce input errors with re-entry of items.
	Production System Coordinate Work Center Processing tasks, labor costs and overhead costs. Manage product routing, job tracking and perform standard and actual cost comparisons to maximize profitability. The Ponderosa lumber, building materials and millwork software is designed from the ground up to increase the efficiency and profitability of production-order management, supply and capacity planning, visibility into shop floor operations and graphics-based production schedules.
	Forest Stewardship Council (FSC) Chain of Custody Certification The Ponderosa lumber, building materials and millwork software helps secure and maintain the Forest Stewardship Council’s (FSC) new Chain of Custody (CoC) certification by enabling distributors to cost-effectively meet the FSC’s requirements related to product traceability, storage and handling, invoicing, and record keeping. The software tracks material from the certified source through the entire manufacturing process, and generates a detailed audit of the certified products produced.

Financial Module:

	General Ledger The Ponderosa lumber, building materials and millwork software provides a complete accounting software solution for your business. Access charts of accounts, balances, tax reporting and other up-to-date financial and accounting data and quickly produce attractive financial reports on demand to gain valuable business insight. Instantly access every G/L amount and transaction, and set-up your accounts and sub-accounts to enhance your decision making, improve processing time and automate routine activities. With Ponderosa, you can provide daily financial management tools, not just a once-a-month report, and create accounting periods, manage bank accounts and cash and automate routines such as check-writing and bank statement reconciliation.
	Accounts Receivable Manage your receivables to maximize cash flow and net profit. The Ponderosa lumber, building materials and millwork software lets you promote and track sales, payments, and other activity with your customers. Record communications with customers and prompt credit managers for follow-up to help you get paid on time.
	Accounts Payable Record vendor transactions, write checks, and track vendor activity. With the Ponderosa lumber, building materials and millwork software, you get better control over payables to your vendors with less time and effort.
	Bank Reconciliation Identify all paid checks and reconcile with your bank fast and accurately.

Administrative Module:

	Paperless Document Management Scan, file, store, and retrieve documents, fast and efficiently. The Ponderosa lumber, building materials and millwork software is integrated with DataView RMS, a total Record Management System developed by MultiProcess Computer Corporation (MPCC). DataView RMS is designed to help you reduce costs, labor, paper and storage; locate documents instantly, prevent document loss, protect documents with image dating technology and restrict access by providing security. Misplaced or lost files are a thing of the past.
	Graphical and Intuitive User Interface The Ponderosa lumber, building materials and millwork software runs in concert with the industry standard Microsoft® Windows operating system to operate your enterprise in a completely graphical, intuitive and fully integrated environment.
	Open Database Access Access business data anytime, anywhere through Microsoft applications like Excel, Word or Access as well as other reporting tools. Convert manufactured quotes into orders such as Andersen IQ, 20/20, Marvin MQS and others.
	Generic Forms The Ponderosa lumber, building materials and millwork software eliminates the need and expense associated with pre-printed forms by defining each format at printing.
	Imaging Capture, file and access delivery and purchase order receipts, invoices, orders and other documents.

Reporting Module:

	Business Intelligence (BI) The Ponderosa lumber, building materials and millwork software’s integrated Business Intelligence (BI) Module is an intuitive, graphical dashboard solution that lets you view customer, sales, inventory and other key performance indicators (KPI) so you can identify business trends, monitor progress toward business goals and diagnose overall organizational health.
	Flexible Drill Down & Query The Ponderosa lumber, building materials and millwork software enables you to access critical information with state-of-the-art drill down and query capabilities. Detailed inventory, monthly sales, invoices associated with Accounts Receivables checks, committed materials, open orders and customer/vendor histories, among others are readily available to key personnel.
	MyFax Internet Faxing The Ponderosa lumber, building materials and millwork software is fully integrated to support MyFax Internet fax service to send, receive and manage faxes using e-mail and the web. The MyFax solution securely supports an unlimited number of users across your organization and is fully scalable. New users may be added at any time. MyFax supports your mobile workforce, allowing users on the road to access inbound communications and send faxes from their laptops or handheld device. MyFax is also fully integrated with Microsoft® Office 2003 and 2007 which provides greater flexibility and improved productivity by allowing users to fax directly from Microsoft Word, Excel® and PowerPoint® applications.
	Fax / e-Mail Desk Permit authorized users to FAX documents directly from their desks. Ponderosa also supports .pdf formatting (Acrobat) and e-mailing of documents and reports.
	Truck Route / Manifest Dynamically route trucks, assign stops in the appropriate sequence, and ensure drivers have complete and organized delivery manifest. The Ponderosa lumber, building materials and millwork software lets you quickly review stops assigned to each driver, the number of stops on a truck, total weight, and case count. Gross profit reports by truck and route are also included.
	Management Reporting Full reporting is available within all modules with special emphasis on management status and profitability reporting such as SOBER Inquiry (State of the Business Effectivity Report) sales snapshot and many more.

In an effort to provide the ultimate in computer software flexibility within its lumber, building material and millwork software systems, Ponderosa employs a sophisticated and, unique to the industry, concept of software parameterization. Through this technique, Computer Associates industry consultants are able to selectively activate individual computer software functionality features within the system that most suit the individual needs of any particular client. This amounts to a partial customization of the software to each individual client's unique requirements without the need for programming, which translates to a near custom system at the cost of a standard package.