Meat Processing & Distribution Features

Select only the capabilities you need to increase productivity, reduce costs and increase yield and margin accuracy. Through sophisticated software parameterization, we’re able to selectively activate individual features that most suit your individual needs. You get a near-custom system at the cost of a standard package.

Let your restaurant and retail buyers place orders 24/7 on their computer or mobile device. Provisions’ Sales Portal is an integrated, mobile platform for online ordering that modernizes the procurement process, drives more online and mobile orders and gives your customers what they want—an easier, more convenient way to order from you. Customers can view a product catalog and their order history, build a cart, place orders and request a delivery date. Inventory is automatically updated for real-time accuracy and visibility.

A convenient ‘My Account’ feature lets customers check order status, access previous invoices, statements, purchase orders and more.

Provisions’ convenient Mobile Order Entry  makes creating orders simple and fast on any smartphone, tablet PC or other mobile device. Let your customers access a secure, user-friendly website to view your product catalog and their purchasing history, place orders with their unique pricing, and request delivery dates anytime, anywhere! Discover how a 24/7 storefront can increase sales, boost productivity, simplify and accelerate the ordering process and improve customer service by eklimianting errors.

Access critical information on your phone or other mobile device and respond faster to customer requests. Provisions’ Mobile Sales Desk provides a range of convenient screens with customer contact information, product information, on-hand inventory counts, month-to-date (MTD) sales and gross profit (GP), and each day’s total sales, including a list of sales invoices and amount, total estimated GP % and delivery routes.

Complete customer management solution with on-demand access to historical customer data and other information. Track each customers’ buying behavior and offer timely, information-based service. Manage sales opportunities, track prospects, and manage e-mails, appointments, tasks and contacts more efficiently.

View current product prices and costs, committed and on-order inventory, lot number, receipt date, inventory location, brand, grade, box number, and other detailed lot-level data – all from a single screen.

Assign different prices for different types of customers and different prices for wholesale, retail or online sales.

Operate your retail points of sale (POS) with an integrated cash drawer interface, receipt printer and barcode scanner. You can track quotes and deposits, schedule delivery, check credit issues and process payments on account. Provisions supports credit card transactions with full end-of-day reconciliation.

Receive orders from trading partners and send fully compliant acknowledgements and invoices electronically. Provisions’ integrated EDI eliminates manual data entry, and has been customized to meet the EDI requirements of most supermarkets, wholesale clubs and other large retailers.

Pre-sell expected product by staging inventory transfers between storage facilities. You get instant visibility of product transfers at the receiving location.

Keeping inventory management costs down is crucial. Provisions utilizes sophisticated lot tracking and bar code technology to tighten control of stock levels. Easily access up-to-the-minute quantity status and detailed information on each item in your inventory, wherever it’s located. Ensure you always have enough product on-hand to fill anticipated orders, while keeping excess stock to a minimum. Average lead time, historical or seasonal-based sales, and number of days’ supply to stock can be used to dynamically set reorder point and preferred stock level for each item.

Optimize your warehousing operations from receiving of raw materials to the shipment of finished goods. Wireless hand-held scanners capture product information at the receiving dock and then use this data to document material movement and visibility.  By attaching barcoded labels to pallets, bins or boxes, you can track materials within the warehouse, and facilitate simultaneous picking, packing / invoice updating  and shipment verification.

Track every product, product movement and product transformation and record it electronically as it happens with computer terminals or, hand-held barcode scanner devices strategically located throughout the facility to capture essential information.  Data related to product genealogy is then recorded in real-time to a secure, central file where it can be easily retrieved as needed.

Provisions’ traceability feature centers on enhanced lot control with barcodes that track bins, containers and packages as they are received, moved through the manufacturing process and distributed to customers. For all shipped outgoing products, Provisions can identify the sources of the materials back to the received incoming products, saving considerable time and money in the event of a food safety recall while demonstrating compliance with food safety protocols.

Provisions is a great traceability solution for businesses with complex production processes that involve multiple steps that must be recorded for product identification and tracking. The software maintains detailed, serialized tracking of all raw materials and finished products

Track and label country of origin data to comply with USDA mandatory labeling requirements. Generate labels at time of receipt with COOL and MOP details, including method of capture, where raised product was grown, packed and processed. Provisions assign unique transaction and lot numbers when items are received into inventory, and tracks product through shipping.

Quickly and accurately record shipment related detail, including agent, packer, shipping line, port of entry, final destination, vessel, feeder vessel and container number. Assign landing costs, customs charges or duties to one item on a purchase order without affecting the landed cost of the other items purchased on the same order. Coupled with document management, all internal purchase order and external shipping documents are readily accessed company-wide from one central file.

Provisions’ costing capabilities increase profitability by providing up-to-date cost information that can be used in product pricing strategies. In many meat processing organizations, by-products are typically assigned a market value and costs are applied to multiple products. With Provisions, by-product or non-target item costing can be based on the actual weight of the by-product rather than a standardized cost. By capturing and analyzing the actual versus standard or estimated costs for by-products, meat companies are able to optimize processes to make better decisions on product pricing.

Generate and print bar-coded labels directly from hand held scanners with a mobile bar code printer or from a printer connected to a computer. Labels can be placed at key production locations for ease of use and efficiency with increased accuracy for product movements.. Bar codes are not necessary to use Provisions’ inventory system, but they provide additional automation, adding efficiency and increasing the accuracy of physical inventory location and status.

Send staff into the plant with handhelds scanners to quickly scan pallets to minimize time necessary during inventory verification. While scanning, enter inventory locations and immediately update the physical location while eliminating paper processing and manual rework.

Improve processing productivity and accuracy with Provisions’ production tools. Cutters can view work orders with product and weight to be cut and packaged at packing stations to ensure accurate recording of production weights against work orders for yield reports while simultaneously updating sales orders, invoices and inventory stock levels.

Improve the efficiency and accuracy of your packing operations, monitor more accurate production yields and eliminate manually-entered shipped weights for every order. Provisions’ Production Packing Interface combines convenient production packing software, production-ready, wash-down PCs, and integrated electronic scales and barcode label printers.

A large percentage of the cost of the final product is derived from the raw material, but with margins under pressure, even small deviations in yield can impact profit. It’s critical to closely monitor and control actual yield against expected yield. What’s more, actual yields vary depending upon a number of variables, including seasonality, the vendor of the primary product and the skill of the cutter. Provisions’ flexible yield management module lets you monitor yield, in real-time, for individual processing lines. You can react quickly should the actual yield deviate from the expected.

Capture product shipping and receiving weights quickly and accurately in your purchasing, sales and shipping operations to eliminate errors and maximizes yields.

Specify product weights to match customer requirements, convert total order to pounds and transfer the information to the cutting room floor accurately and efficiently.

Control the types and quantities of materials purchased and plan which products are to be produced and in what quantities, all at the lowest possible cost. Gain more control over inventory levels and meet contracts to supply products by the agreed upon date. Produce a detailed MRP report listing the annual sales budget and forecast for each of your items, and ensure that it accounts for current sales projections, accurately reflects what raw materials (ingredients, packaging supplies, etc.) are required, how many are required, and when are they required.

Provisions provides full barcode functionality, including label printing and scanning throughout the operation, and allows for customization to meet your unique requirements. You can scan barcodes on work orders, read all of the items required at each stage of each recipe, then scan the pre-measured and barcoded raw materials for that step to ensure that the product contains all the right ingredients and that they are all fully traceable to ensure both regulatory compliance.

Optimize your QC program for regulatory compliance. You can set-up and maintain multiple, customized QC programs for different items and at each stage in the production process. The software allows personnel to capture and store critical information, and test results can also generate an auto-notification via e-mail or instant message (IM) to responsible staff. Provisions supports a range of hand-held PCs so you can work anywhere. QC staff can use these handhelds at each stage in the production process to measure equipment or tank temperature, viscosity and other characteristics of the product being processed.

Costing and pricing your goods are essential to maintaining profitability. Calculate exact costs for finished goods with ‘cost-plus’ pricing for labor, packaging materials, delivery costs and other charges. Provisions accurately tracks and computes costs of raw material and produced products to allow you to effectively manage margins.

Track all data related to your batch recipes, including descriptive information, technical properties, quantities in user-definable units, costing information, notes and history for every ingredient in every batch produced, and keeps this data accessible at all times.

Provisions supports a range of production-ready, wash-down computers. No more worries about computers getting dirty, splashed with water, shaken up and generally abused.

Capture weights on the shipping line, invoice weights automatically right from the scale, update production orders and generate shipping labels. Provisionsprovides the most powerful and easy-to-use scale interface in the industry.

Pinpoint delivery times, improve customer service and reduce vehicle and fuel expenses with Provisions’ cloud-based dispatch management solution. Optimize truck routing and tracking to improve the dispatching efficiency and transform your delivery operation into a proactive, automated Customer Service and Traffic Control Center. Send optimized route sequences and manifests right to the driver’s tablet or smartphone and use real-time GPS tracking for real-time visibility of your delivery resources and more accurate ETAs, which you can share with your customer service team, or push to your customers.

The system also tracks drivers through GPS on their mobile devices, giving you complete visibility of your drivers at any given time. This real-time tracking provides accurate ETAs, which you can share with your customer service team, or push to your customers. This has proven to provide an incremental sales lift. Whether scanning, capturing signatures, or communicating with dispatch, those mobile devices empower your drivers to take care of business.

Speed order processing, minimize delivery disputes and save your accounting department significant time issuing credit memos with Electronic Signature Capture for customer deliveries. Customers simply sign the delivery receipt via the driver’s mobile device for immediate proof of delivery. Drivers can take photos and make delivery notes which are automatically attached and archived, with the signature, to the customer’s order.

Get fully integrated accounting. Access charts of accounts, balances, tax reporting and other up-to-date financial data and produce attractive financial reports. Instantly access every G/L transaction and set-up accounts and sub-accounts to enhance decision making, improve processing time and automate routine activities. Automate routines such as check-writing and bank statement reconciliation.

Manage your receivables to maximize cash flow and net profit. Track sales, payments, and other activity, record customer communications and prompt credit managers for follow-up to help you get paid on time.

Record vendor transactions, write checks, and track vendor activity. Gain better control over payables to your vendors with less time and effort.

Identify all paid checks and reconcile with your bank fast and accurately.

Scan, file, store, and retrieve documents, fast and efficiently with Provisions’ integrated Document Management System. Manage documents electronically to reduce costs, labor, paper and storage; locate documents instantly, prevent document loss, protect documents with image dating technology and restrict access by providing security. Especially useful to allow global access to documents from multiple locations. Capture delivery receipt signatures electronically and have them automatically filed in the correct folder.

Quickly access critical information to make the most proactive, profitable decisions with Provisions’ intuitive data reporting and business intelligence tool. You can you view customer, sales, inventory and other key performance indicators (KPI) as intuitive, graphical dashboard objects to help spot business trends, monitor progress toward business goals and diagnose overall organizational health.

Produce detailed management reports, including SIR (Sales/Inventory Recap), SOBER Inquiry (State of Business Effectivity Report), GMROI (Gross Margin Return on Investment) and more.

Analyze up-to-the-minute corporate data, sales information, inventory status, accounts receivable and profit margins with detailed and customizable sales analysis reports and summaries. Provisions is ODBC compliant, making it possible to use Crystal Reports, Microsoft Excel and Microsoft Access and other third-party reporting applications.

Eliminate the need and expense associated with purchasing pre-printed forms by defining each format at printing.

The Provisions seafood processing and distribution software lets you easily generate insightful reports and screen views for Gross Profit and Discounts that fall outside of user-specified acceptable business ranges.

Dynamically define report format at printing and eliminate the need and expense associated with pre-printed forms.

Permit authorized users to FAX documents directly from their desks.  Provisions also supports .pdf formatting (Acrobat) and e-mailing of documents and reports.