Specialty Food Distribution Features

Select only the capabilities you need to improve productivity, reduce costs and maximize margins. Through sophisticated  software parameterization, we’re able to selectively activate individual features that most suit your individual needs. You get a near-custom system at the cost of a standard package.

Let your restaurant and retail buyers place order 24/7 order on their computer or mobile device. Provisions’ Sales Portal is an integrated, mobile platform for online ordering that modernizes the procurement process, drives more online and mobile orders and gives your customers want they want—an easier, more convenient way to order from you.

A secure website with a user-friendly interface fully branded to your business lets customers view your product catalog and their order history, build a cart, place orders and request a delivery time. Inventory is automatically updated for real-time accuracy and visibility.  A convenient ‘My Account’ feature lets customers check order status, access previous invoices, statements, purchase orders and more.

Provisions’ convenient Mobile Order Entry capability makes creating orders simple and fast on any smartphone, tablet PC or other mobile device. Let your customers access a secure, user-friendly website to view your product catalog and their purchasing history, place orders with their unique pricing, and request delivery dates anytime, anywhere! Discover how a 24/7 storefront can increase sales, boost your productivity, simplify and accelerate the ordering process and improve customer servcie by eliminating errors.

Access critical information on your phone or other mobile device and respond faster to customer requests. Seasoft’s Mobile Sales Desk provides a range of convenient screens with customer contact information, product information, on-hand inventory counts, month-to-date (MTD) sales and gross profit (GP), and each day’s total sales, including a list of sales invoices and amount, total estimated GP % and delivery routes.

Get a complete customer management solution with on-demand access to historical customer data and other information. Track each customers’ buying behavior and offer timely, information-based service. Manage sales opportunities, automate lead routing, track prospects, and manage e-mails, appointments, tasks and contacts more efficiently.

View current product prices and costs, committed and on-order inventory, lot number, receipt date, inventory location, brand, grade, box number, and other detailed lot-level data – all from a single screen.

Assign different prices for different customer types as well as wholesale, retail or online sales.

Operate your retail points of sale (POS) with an integrated cash drawer interface, pole display, receipt printer and barcode scanner. You can track quotes and deposits, schedule delivery, check credit issues and process payments on account. Provisions supports credit card transactions with full end-of-day reconciliation.

Receive orders from trading partners and send fully compliant acknowledgements and invoices electronically. Our integrated EDI module eliminates manual data entry, and has been customized to meet the EDI requirements of most supermarkets, wholesale clubs and other large retailers.

Pre-sell expected product by staging inventory transfers between storage facilities. You get instant visibility of product transfers at the receiving location

Keeping inventory management costs down is crucial. Provisions’  sophisticated lot tracking and bar code technology slashesinventory carrying costs and provides tighter control of stock levels. Easily access up-to-the-minute quantity status and detailed information on each item in your inventory, wherever it’s located. Ensure you always have enough product on-hand to fill anticipated orders, while keeping excess stock to a minimum. Average lead time, historical or seasonal-based sales, and number of days’ supply to stock can be used to dynamically set reorder point and preferred stock level for each item.

Optimize your warehousing operations from receiving of raw materials to the shipment of finished goods. Wireless hand-held ‘real time’ scanners capture product information at the receiving dock and then use this data to improve material movement and visibility. By attaching barcoded labels to pallets, bins and other containers, you can track materials within the warehouse, improve production through to finished goods (whether to order or to stock), picking, packing / invoicing (at the same time) and shipment verification.

Track every product, product movement and product transformation and record it electronically as it happens with computer terminals or, hand-held barcode scanner devices strategically located throughout the facility to capture essential information. Data related to product genealogy is then recorded in real-time to a secure, central file where it can be easily retrieved as needed.

Track and label country of origin data to comply with USDA mandatory labeling requirements.  Generate labels at time of receipt with COOL and MOP details, including method of production, where the product was grown, packed and processed.  Assign unique transaction and lot numbers when items are received in inventory, and track product through the shipping process to an unlimited number of locations.

Quickly and accurately record shipment related detail, including agent, packer, shipping line, port of entry, final destination, vessel, feeder vessel and container number.

Provisions’ costing capabilities increase profitability by providing up-to-date cost information that can be used in product pricing strategies. In many seafood processing organizations, by-products are typically assigned a market value and costs are applied to multiple products. With Provisions, by-product or non-target item costing can be based on the actual weight of the by-product rather than a standardized cost. By capturing and analyzing the actual versus standard or estimated costs for by-products, meat companies are able to optimize processes to make better decisions on product pricing.

Generate and print bar-coded labels directly from hand-helds, a mobile bar code printer or through the main computer. Labels can be placed at key production locations for ease of use, efficiency, and lower cost. Bar codes are not necessary to useProvisions’ inventory system, but they provide additional automation and efficiency enhancements, increase the accuracy of physical inventory verification, bundle movement and processing from status-to-status.

Send staff into the plant with handhelds and scanners to quickly scan bundles to minimize time necessary during inventory verification. While scanning, enter inventory locations and immediately update the physical location while eliminating paper processing and manual rework.

Improve processing productivity and accuracy with Seasoft’s production tools. Cutters can view work orders with species and weight to be cut and packed on packing stations to ensure accurate recording of production yields against work orders. Eliminate errors by electronically capturing weights of quantities packed.

Improve the efficiency and accuracy of your packing operations, achieve more accurate production yields and eliminate manually-entered shipped weights for every order. Provisions’ Production Packing Interface combines convenient production packing software, production-ready, wash-down PCs, and integrated electronic scales and barcode label printers. Improve the efficiency and accuracy of your packing operations, achieve more accurate production yields and eliminate manually-entered shipped weights for every order.

A large percentage of the cost of the final product is derived from the raw material, but with margins under pressure, even small deviations in yield can impact profit. It’s critical to closely monitor and control actual yield against expected yield. What’s more, actual yields vary depending upon a number of variables, including the size of the primary product and the skill of the cutter. Provisions’  flexible yield management module lets you monitor yield, in real-time, for individual processing lines. You can react quickly should the actual yield deviate from the expected.

Capture product shipping and receiving weights quickly and accurately in your purchasing, sales and shipping operations to eliminate errors and maximizes yields.

Specify product weights to match customer requirements, convert total order to pounds and transfer the information to the cutting room floor accurately and efficiently.

Control the types and quantities of materials purchased and plan which products are to be produced and in what quantities, all at the lowest possible cost. Gain more efficient production (longer runs, fewer product changeovers) and lower inventory levels and meet contracts to supply products by the agreed date. Produce a detailed MRP report listing the annual sales budget and forecast for each of your items and products, and ensure that it accounts for current sales projections, accurately reflects what items or raw materials (ingredients, packaging supplies, etc.) are required, how many are required, and when are they required.

Provisions provides full barcode functionality, including label printing and scanning throughout the operation, and allows for customization to meet your unique requirements.  Scan barcodes on work orders, read all of the items required at each stage of each recipe, then scan the pre-measured and barcoded raw materials for that step to ensure that the product contains all the right ingredients added in the right sequence to ensure both regulatory and QC compliance.

Improve your QC program and gain complete regulatory compliance.  Provisions lets you easily set-up and maintain multiple, customized QC programs for various items, and at each stage in the production process. At the same, the software automatically captures and stores critical product and QC information. QC Test Results can also generate an auto notification via e-mail or IM to responsible staff.

Costing and pricing your goods are essential to maintaining a profitable food distribution and processing business.  Centralize standard and actual costs so price changes are applied quickly to lot finished products. Bill of materials roll-up allows for quick re-pricing and costing.

Expedite customer orders by referencing detailed customer and sales history. ProVvisions’ integrated order processing system ensures that orders are recorded accurately, that product is shipped right the first time, and that orders are invoiced promptly.

Provisions lets you track all data related to your batch recipes, including descriptive information, technical properties, quantities in user-definable units, costing information, notes and history for every ingredient in every batch produced, and keeps this data accessible at all times.

Provisions supports a range of production-ready, wash-down computers. No more worries about computers getting dirty, washed down, shaken up and generally abused.

Capture weights on the shipping line, invoice weights automatically right from the scale, update production orders and generate shipping labels. Provisions’ provides the most powerful and easy-to-use scale interface in the industry.

Dynamically route trucks, assign stops in the appropriate sequence, and ensure drivers have complete and organized delivery manifest. Quickly review stops assigned to each driver, the number of stops on a truck, total weight and case count along with a place for the driver to record his expenses and collection information to help speed up the reconciliation process upon their return.

Speed order processing, minimize delivery disputes and save your accounting department significant time issuing credit memos with Electronic Signature Capture for customer deliveries. Customers simply sign the delivery receipt via the driver’s mobile device for immediate proof of delivery. Drivers can take photos and make delivery notes which are automatically attached and archived, with the signature, to the customer’s order.

Pinpoint delivery times, improve customer service and reduce vehicle and fuel expenses with Provisions’ cloud-based dispatch management solution. Optimize truck routing and tracking to improve the dispatching efficiency and transform your delivery operation into a proactive, automated Customer Service and Traffic Control Center. Send optimized route sequences and manifests right to the driver’s tablet or smartphone and use real-time GPS tracking for real-time visibility of your delivery resources and more accurate ETAs, which you can share with your customer service team, or push to your customers.

Maximize the gross profit of every truck that leaves your dock and commit to customer delivery times with 100% confidence. Consolidate deliveries, ensure that each truck is loaded to its capacity, and properly stage outgoing orders to quickly turn around vehicles for second and third delivery runs. Scan bundle labels or key the label numbers while loading the truck, select customer/destination information and quickly print the bill of lading. You can drag-and drop to add, delete or move orders from routes and analyze truck profitability. We’ve even integrated Microsoft’s Map Point technology for point-to-point directions.

Get a real-time view of commitments and available delivery resources to help them manage staff and make more effective delivery decisions. In a simple screen, dispatchers can view the total value of product on the truck as well as the associated costs – per-mileage fuel costs, driver overhead and other expenses – that affect the value and profitability of the delivery.

Get a fully integrated accounting. Access charts of accounts, balances, tax reporting and other up-to-date financial data and produce attractive financial reports. Instantly access every G/L transaction and set-up accounts and sub-accounts to enhance decision making, improve processing time and automate routine activities. Manage bank accounts and cash and automate routines such as check-writing and bank statement reconciliation.

Adeptly manage your receivables to maximize cash flow and net profit.  Easily promote and track sales, payments, and other activity with your customers.  Record communications with customers and prompt credit managers for follow-up to help you get paid on time.

Record vendor transactions, write checks, and track vendor activity. Provisions gives you better control over payables to your vendors with less time and effort.

Identify all paid checks and reconcile with your bank fast and accurately.

Automate the tracking of all catches purchased on consignment. On-demand reports provide detailed settlement information required to cost a catch after it has been sold. Utilize cash advances and outstanding receivables to arrive at a settlement amount and generate a payables check once the settlement amount has been accepted.

Scan, file, store, and retrieve documents, fast and efficiently with Provisions’ integrated Document Management System. Manage documents electronically to reduce costs, labor, paper and storage; locate documents instantly, prevent document loss, protect documents with image dating technology and restrict access by providing security.

Quickly access critical information to make the most proactive, profitable decisions with our intuitive data reporting and business intelligence tool. You can you view customer, sales, inventory and other key performance indicators (KPI) as intuitive, graphical dashboard objects to help spot business trends, monitor progress toward business goals and diagnose overall organizational health.

Produce detailed management reports, including SIR (Sales/Inventory Recap), SOBER Inquiry (State of Business Effectivity Report), GMROI (Gross Margin Return on Investment) and more.

Analyze up-to-the-minute corporate data, sales information, inventory status, accounts receivable and profit margins with detailed and customizable sales analysis reports and summaries. Provisions is ODBC compliant, making it easy to use Crystal Reports, Microsoft Excel and Microsoft Access and other third-party reporting applications.

Automatically store each user’s individual settings for each report. You can save your report settings and load the report with these settings each time the report is run.

Easily generate insightful reports and screen views for Gross Profit and Discounts that fall outside of your acceptable business ranges.

Permit authorized users to fax documents directly from their desks. Provisions also supports .pdf formatting (Acrobat) and e-mailing of documents and reports.