Specialty Food Processing and Distribution

Improve Efficiencies, Reduce Operating Costs and Maximize Operating Margins

Select Only the Features You Need.

To provide the ultimate in software flexibility, ProVisions employs a sophisticated and, unique to the industry, concept of software parameterization. Through this technique, our consultants are able to selectively activate individual software features that most suit your individual needs. This amounts to a near custom system at the cost of a standard package.

Sales Features [Click Each to Expand]

ProVisions’ web-based Sales Portal is a Mobile Platform for 24/7 Online Ordering that modernizes the procurement process and drives increased sales. Through secure, wireless mobile technology, your sales reps and customers have 24/7 access to your latest product information and can place orders from the restaurant, the office, or from home on any Internet-connected computer or tablet PC. Real-time access to the ProVisions application is a major time saver that eliminates the need for double data entry and provides a convenient service to a distributor’s retail outlets.

The Sales Portal also includes a convenient ‘My Account’ feature that lets your customers check order status, access previous invoices and view statements, purchase orders, adjustments, payments, frequently purchased products for re-order and much more

ProVisions includes a powerful set of Sales Contact Management tools that provide a complete and flexible contact and sales process management solution. You can keep close track of your customers’ buying behavior and offer timely, information-based service. Manage your sales opportunities better, automate lead routing, track prospects, manage e-mails, appointments, tasks and contacts and, perhaps most importantly, measure and forecast sales activity, all using CRM functionality that’s delivered, optionally, as a natural extension of your team’s Microsoft Outlook.

View product prices and costs, committed and on-order inventory, lot number, receipt date, inventory location, brand, grade, box number, and other detailed lot-level data – all from a single screen.

ProVisions gives you the tools to compete in an ever-growing sales market. The remote order entry is a streamlined sales order entry application that works from any Internet-connected computer or device, including the Apple iPad. Through secure, wireless mobile technology, outside salespeople – and customers – can quickly and easily take orders in the field, view inventory levels, check product promotions and pricing, and transmit data securely to the ProVisions application server at the office. Real-time access to the ProVisions application is a major time saver that eliminates the need for double data entry and provides a convenient service to a distributor’s retail outlets.

ProVisions lets you assign different prices for different types of customers. You can also assign different prices for wholesale, retail or online sales.

ProVisions lets you operate your retail points of sale with a complete cash drawer interface, pole display, receipt printer, barcode scanner, deposit tracking, quotes and deposits, scheduled delivers, credit issues and payment processing on account – all from one simple menu. ProVisions supports credit card transactions with full end-of-day reconciliation.

ProVisions provides unprecedented connectivity for online B2B and B2C commerce. A suite of web-based tools supports complete online account management, product catalogs and quotations as well as a shopping cart with complete credit card authorization capabilities.

Receive orders from trading partners and send fully compliant acknowledgements and invoices electronically. ProVisions’ integrated EDI module eliminates manual data entry, and has been customized to meet the EDI requirements of most supermarkets, wholesale clubs and other large retailers.

Pre-sell expected product by staging inventory transfers between storage facilities. You get instant visibility of product transfers at the receiving location.

Assign landing costs to a single item on a purchase order. Assign fees such as customs charges or duties to one item on a purchase order without affecting the landed cost of the other items purchased on the same order. When used in conjunction with the header-level POMC on a single purchase order, the new POMC tool lets you spread some charges over the cost of all the items on a purchase order and assign certain costs to individual items on the same PO.

Inventory/Production Features

Keeping inventory management costs down is crucial to competitive advantage. ProVisions helps companies slash inventory costs by providing tighter control of stock levels. You can set complex pricing rules based on individual customers, item variations, volume and more. Access up-to-the-minute quantity status and detailed information on each item in your inventory. With ProVisions’ inventory replenishment capability, you can ensure that you have enough product on hand to fill anticipated orders, while keeping excess stock to a minimum. Average lead time, historical or seasonal-based sales, and number of days’ supply to stock can be used to dynamically set reorder point and preferred stock level for each item.

Optimize your warehousing operations from receiving of raw materials to the shipment of finished goods. Wireless hand-held ‘real time’ scanners capture product information at the dock and then use this data to improve receiving, attaching pallet labels, tracking the movement of materials within the warehouse via barcodes, physical inventory, production through to finished goods (whether to order or to stock), picking, packing / invoicing (at the same time) and shipment verification.

ProVisions offers unmatched traceability of products, production by-products and packaging materials.  The software automatically tracks individual bins, containers and packages as they flow through the manufacturing process and distribution chain, and provides detailed, historical information related to production, inspection, genealogy and usage.

Track and label country of origin data to comply with USDA mandatory labeling requirements. Generate labels at time of receipt with COOL and MOP details, including method of production, where the product was grown, packed and processed. Assign unique transaction and lot numbers when items are received in inventory, and track product through the shipping process to an unlimited number of locations.

The Standard Atlantic Fisheries Information System (SAFIS) provides food dealers and fishermen with online form that satisfies multiple state and federal reporting requirements. ProVisions assigns a Trip Report Number to each purchase order to identify every catch landed by a vessel. In addition, vendors in the ProVisions database can be assigned a Permit Number, Gear Type Description, and Home Port Description. The fields in the ProVisions database will facilitate the SAFIS upload and allow for tracking of product received by food dealers.

Quickly and accurately record shipment related detail, including agent, packer, shipping line, port of entry, final destination, vessel, feeder vessel and container number.

ProVisions’ costing capabilities increase profitability by providing up-to-date cost information that can be used in product pricing strategies. In many meat processing organizations, by-products are typically assigned a market value and costs are applied to multiple products. With ProVisions, by-product or non-target item costing can be based on the actual weight of the by-product rather than a standardized cost. By capturing and analyzing the actual versus standard or estimated costs for by-products, meat companies are able to optimize processes to make better decisions on product pricing.

ProVisions can easily generate and print bar-coded labels directly from handhelds, a mobile bar code printer or through the main computer. You can place labels at key production locations for ease of use, efficiency, and lower cost. Bar codes are not necessary to use the ProVisions’ inventory system, but they provide additional automation and efficiency enhancements, increase the accuracy of physical inventory verification, bundle movement and processing from status-to-status.

Send staff into the plant with handhelds and scanners to quickly scan bundles to minimize time necessary during inventory verification. While scanning, enter inventory locations and immediately update the physical location while eliminating paper processing and manual rework.

Simplify the tracking of lots through production and accurately account for processed inventory. ProVisions provides raw materials yields and calculates exact costs for finished goods. Whether you utilize yield processing, steak fish processing, grading systems or individual or regular lots, ProVisions’ comprehensive production processing capabilities can make the difference.

Specify product weights to match customer requirements, convert total order to pounds and transfer the information to the cutting room floor accurately and efficiently.

Capture product shipping and receiving weights quickly and accurately in your purchasing, sales and shipping operations to eliminate errors and maximizes yields.

Control and manage inventories and perform on-demand inventory lookup, tracking and history of all products. This essential module ensures compliance with FDA regulations.

Move your ProVisions processing to the production floor. The Production Packing Interface combines the ProVisions production packing software, production-ready workstations, fully integrated electronic scales, and bar code label printers to improve the efficiency of your food production, provide for more accurate production yields and eliminate manually-entered shipped weights for every order.

ProVisions’ enhanced production Quality Control (QC) Module provides the tools you need to improve your QC program and gain complete regulatory compliance. ProVisions lets you easily set-up and maintain multiple, customized QC programs for various items, and at each stage in the production process. At the same, the software automatically captures and stores critical product and QC information. QC Test Results can also generate an auto notification via e-mail or IM to responsible staff.
In addition, ProVisions has been integrated with the Panasonic ToughBook line of semi-rugged hand-held PCs that let you work anywhere. QC staff can use these handhelds at each stage in the production process to measure equipment or tank temperature, viscosity and other characteristics of the product being processed.

ProVisions provides full barcode functionality, including label printing and scanning throughout the operation, and allows for customization to meet your unique requirements. You can scan barcodes on work orders, read all of the items required at each stage of each recipe, then scan the pre-measured and barcoded raw materials for that step to ensure that the product contains all the right ingredients added in the right sequence to ensure both regulatory and QC compliance.

Control the types and quantities of materials purchased and plan which products are to be produced and in what quantities, all at the lowest possible cost. Gain more efficient production (longer runs, fewer product changeovers) and lower inventory levels and meet contracts to supply products by the agreed date. Produce a detailed MRP report listing the annual sales budget and forecast for each of your items and products, and ensure that it accounts for current sales projections, accurately reflects what items or raw materials (ingredients, packaging supplies, etc.) are required, how many are required, and when are they required.

Click here for more information.

ProVisions lets you track all data related to your batch recipes – descriptive information, technical properties, quantities in user-definable units, costing information, notes and history for every ingredient in every batch produced, and keeps this data accessible at all times.

Expedite customer orders by referencing detailed customer and sales history. ProVisions’ integrated order processing system ensures that orders are recorded accurately, that product is shipped right the first time, and that orders are invoiced promptly.

Costing and pricing your goods are essential to maintaining a profitable food distribution and processing business. Centralize standard and actual costs so price changes are applied quickly to lot finished products. Bill of materials roll-up allows for quick re-pricing and costing.

Capture weights on the shipping line, invoice weights automatically right from the scale, update production orders and generate shipping labels. ProVisions’ provides the most powerful and easy-to-use scale interface in the industry.

In today’s industrial and commercial production and processing environments, computers get dirty, washed down, shaken up and generally abused. ProVisions is fully compatible with ToughStation computers from Digital Dynamics, a leading provider of rugged computing solutions for industrial markets for more than ten years. The ToughStation computers and monitors are NEMA 4x sealed for a completely airtight enclosure.

ProVisions’ business-ready delivery and dispatch module lets you maximize the profitability of every shipment. You can consolidate and manage delivery runs, increase margins on small orders and maximize the gross profit of every truck that leaves your dock. You can simply scan bundle labels or key the label numbers while loading the truck, select customer/destination information and quickly print the bill of lading. ProVisions also lets you drag-and drop to add, delete or move orders from routes and analyze truck profitability. We’ve even integrated Microsoft’s Map Point technology for point-to-point directions.

ProVisions provides a real-time view of commitments and available delivery resources to those who need to know, helping them more efficiently manage staff and resources involved in the order build process and make more effective delivery decisions. In a simple screen, dispatchers can view the total value of product on the truck as well as the associated costs – per-mileage fuel costs, driver overhead and other expenses – that affect the value and profitability of the delivery. This insight not only saves money, it enables sales reps to commit to customer delivery times with 100% confidence. These new tools allow dispatchers to quickly determine if a truck is loaded to its capacity, and properly stage outgoing orders to quickly turn around vehicles for second and third delivery runs. What’s more, runs can be easily expanded to show combined order information, and can be scanned to provide updated status on the delivery and the order itself.

Automatically feed orders right into ProVisions, in real-time and on any mobile device – smart phones or tablets. From there, those orders can be sent directly into scheduled runs, sent to a delivery queue, or are ready to be put in an optimized route sequence and dispatched.

No matter how you do business, or what your routes look like, ProVisions makes it easy to get your drivers dispatched, and out on the road, with optimized route sequences and manifests sent right to their mobile devices. By transforming your dispatch and delivery operations into automated and integrated traffic control centers, ProVisions increases productivity for your dispatchers and drivers, while reducing vehicle and fuel expenses.

The system also tracks drivers through GPS on their mobile devices, giving you complete visibility of your drivers at any given time. This real-time tracking provides accurate ETAs, which you can share with your customer service team, or push to your customers. This has proven to provide an incremental sales lift. Whether scanning, capturing signatures, or communicating with dispatch, those mobile devices empower your drivers to take care of business.

Dynamically route trucks, assign stops in the appropriate sequence, and ensure drivers have complete and organized delivery manifest. Quickly review stops assigned to each driver, the number of stops on a truck, total weight and case count along with a place for the driver to record his expenses and collection information to help speed up the reconciliation process upon his return.

Manage all of your shipments from your desktop – from origin to destination – and back again. You can Extract sales order and shipping detail from ProVisions into the UPS shipping interface with the push of a button.

Financial/Administrative Features

The ProVisions food processing and distribution software provides a complete accounting software solution for your business. Access charts of accounts, balances, tax reporting and other up-to-date financial and accounting data and quickly produce attractive financial reports on demand to gain valuable business insight. Instantly access every G/L amount and transaction, and set-up your accounts and sub-accounts to enhance your decision making, improve processing time and automate routine activities. With ProVisions, you can provide daily financial management tools, not just a once-a-month report, and create accounting periods, manage bank accounts and cash and automate routines such as check-writing and bank statement reconciliation.

ProVisions lets you adeptly manage your receivables to maximize cash flow and net profit. You can easily promote and track sales, payments, and other activity with your customers. Record communications with customers and prompt credit managers for follow-up to help you get paid on time.

Record vendor transactions, write checks, and track vendor activity. With the ProVisions food processing and distribution software, you get better control over payables to your vendors with less time and effort.

Identify all paid checks and reconcile with your bank fast and accurately.

ProVisions automates the tracking of all catches purchased on consignment. On-demand reports provide detailed settlement information required to cost a catch after it has been sold. Cash advances and outstanding receivables are utilized to arrive at a settlement amount. A payables check can be generated automatically once the settlement amount has been accepted.

Scan, file, store, and retrieve documents, fast and efficiently. ProVisions’ DataView Document Management System is designed to help you reduce costs, labor, paper and storage; locate documents instantly, prevent document loss, protect documents with image dating technology and restrict access by providing security. Misplaced or lost files are a thing of the past.

Reporting Features

The ProVisions food processing and distribution software’s click-driven, intuitive data reporting and business intelligence tool is changing the way executives, sales managers and finance access critical information to make the most proactive, profitable decisions. ProVisions’ comprehensive, state-of-the-art BI solution that lets you view customer, sales, inventory and other key performance indicators (KPI) as intuitive and graphical dashboard objects so you can identify business trends, monitor progress toward business goals and diagnose overall organizational health.

React to changing conditions by remixing and reassembling data into new views and can create new visualizations on the fly. Accessible via iPAD or smartphone, you can access key performance indicators (KPI) wherever business takes you.

With ProVisions, you can produce detailed management reports, including SIR (Sales/Inventory Recap), SOBER Inquiry (State of Business Effectivity Report), GMROI (Gross Margin Return on Investment) and more.

Analyze up-to-the- minute corporate data, sales information, inventory status, accounts receivable and profit margins with detailed and customizable sales analysis reports and summaries The ProVisions food processing and distribution software is ODBC compliant, making it possible to use Crystal Reports, Microsoft Excel and Microsoft Access and other third-party applications to review real-time information.

Ever been frustrated by generating a report and discovering it does not provide the right information? ProVisions’ Smart Reporting feature includes a data file that automatically stores each user’s individual settings for each report. You can save your report settings and load the report with these settings each time the report is run. What’s more, each user can store and run the same report with their unique settings.

The ProVisions food processing and distribution software lets you easily generate insightful reports and screen views for Gross Profit and Discounts that fall outside of user-specified acceptable business ranges.

The ProVisions food processing and distribution software eliminates the need and expense associated with pre-printed forms by defining each format at printing.

ProVisions is fully integrated to support MyFax Internet fax service to send, receive and manage faxes using e-mail and the web. The MyFax solution securely supports an unlimited number of users across your organization and is fully scalable. New users may be added at any time. MyFax supports your mobile workforce, allowing users on the road to access inbound communications and send faxes from their laptops or handheld device. MyFax is also fully integrated with Microsoft Office 2003 and 2007 which provides greater flexibility and improved productivity by allowing users to fax directly from Microsoft Word, Excel and PowerPoint applications.

Permit authorized users to FAX documents directly from their desks. The ProVisions food processing and distribution software also supports .pdf formatting (Acrobat) and e-mailing of documents and reports.